Â鶹ԼÅÄ

As the host, Â鶹ԼÅÄ staff have a responsibility for the safety of their guests, ensuring those visiting are fully aware of emergency arrangements.

What Can Go Wrong?

• Slips and trips from poor housekeeping and temporary equipment when filming/ recording
• Aches and pains in upper limbs, from poor working posture.
• Electric shock from poorly maintained/damaged electrical sockets/equipment
• Fire, due to close proximity of hot equipment to flammable furnishings
• Burns from contact with hot equipment.
• Lack of knowledge of buildings, its layout and emergency arrangements/ procedures. 

Legal/Â鶹ԼÅÄ Requirements

• There are no specific legal requirements to draw to your attention; you must still apply the control measures that are relevant to your activity.

Control Measures

General housekeeping

• Undertake routine house-keeping around the office,eliminate slip, trip and fall hazards and visually check electrical equipment.
• Managers should ensure their staff are aware of local safety, first aid, fire and evacuation arrangements (including current Personal Emergency Evacuation Plans)
• Managers should check that testing electrical equipment in their area has been tested and labelled.
• Managers must ensure their office environment is inspected regularly and at least every two years.
• Problems should be reported to either IT support or Local Facilities Management (eg building, desk, cabling, equipment and catering issues):Â鶹ԼÅÄ Workplace Service Centre (England, Scotland and NI) 24 hours a day, 7 days a week. Short dial number: 0490 External: 0808 1688 962
• Wales helpdesk: internal *6000 or 23000, or external 02920 323000
• IT Helpdesk  issues: 0440 for faulty IT equipment

Working with Computers/Laptops

• All staff have sufficient workspace, which is set up suitably
• All staff should do the , which gives tips and advice on working with computers, including laptops.
• Managers should review and act to resolve any arising issues from this.

Guests/Visitors

• Ask what assistance, if any, your guest might require to evacuate the building safely. See ‘Personal Emergency Evacuation Plan (PEEPs)’.
• Explain local fire and evacuation arrangements to visitors and ensure guests are accompanied when moving around the building.

Filming in Offices

• Where you plan to film / record in an office environment (whether inside the Â鶹ԼÅÄ or external), check with the local Facilities/Building Manager to see what local arrangements are required and ensure those in office are happy to be filmed. For some Â鶹ԼÅÄ buildings, such as NBH, generic risk assessments are available for such activities.
• Avoid trailing cables (fly, ramp or tape down), ensure fire exits are not obstructed with items/kit.
• When plugging into electrical sockets, carryout a visual check before plugging in. If damaged, do not use and report immediately.
• Use Martindale testers for polarity testing. These Testers are sourced via Safety Equipment Stores (0844 800 8875).
• When plugging equipment into sockets, use a Residual Current Device (RCD).
• Ensure any equipment which emits heat is positioned a safe distance from flammable materials to prevent overheating and potential fires.
• Allow time for hot equipment to cool down before stowing.

Non-Â鶹ԼÅÄ Offices

• If working in a third party (non Â鶹ԼÅÄ) office, find out what the local building fire evacuation and emergency procedures are.
• Always seek permission before plugging into 3rd party (non Â鶹ԼÅÄ) electrical sockets.

International Bureaux/Offices

• If working in an International Bureau please refer to the on Gateway
• For further advice please contact the

Division Specific Issues

• No division specific issues.

FAQs/Did You Know?

• There is an ‘Office Inspection’ checklist available on Safety Hub, which can be used to assist you with carrying out an office inspection.