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Your trust is very important to us. This means the Â鶹ԼÅÄ is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

The Â鶹ԼÅÄ is giving you to nominate an individual or a group for the local radio ‘Make a Difference Awards’, which recognise unsung heroes from across the UK.

You can put your nominee(s) forward from one of the following categories:

• Volunteer
• Community (The Morning Live Make a Difference Community Award)
• Fundraiser
• Carer
• Great Neighbour
• Bravery
• The Green Award
• The Animal Award

The Â鶹ԼÅÄ will collect the personal data via an online platform used by the Â鶹ԼÅÄ.

We ask that you seek permission from your nominee for the nomination itself, letting them know what personal data you’re going to share with us, and to send them a copy of this privacy notice.

There will be four (4) individuals or groups selected to be shortlisted for each category. Those shortlisted will be contacted to take part in a broadcast interview, and invited to attend an award ceremony which will be recorded for broadcast where a winner for each category will be announced.

If your nominee features in a broadcast, this may include the programme being available online and/or on demand, and your contribution may be used again in a future broadcast.

We may use their contribution for promotional purposes on the Â鶹ԼÅÄ’s social media sites.

For information in relation to how the Â鶹ԼÅÄ will process your personal data where you are providing contributions to our programmes, please see our Privacy Notice for Contributors .

What personal data will the Â鶹ԼÅÄ?

There are two types of personal data: personal data and special category data. Special category data is still personal data, but its processing by the Â鶹ԼÅÄ requires the Â鶹ԼÅÄ to follow additional compliance steps.

You must be 18 years or older to nominate someone for the awards.

The Â鶹ԼÅÄ will collect and process the following personal data about you:

• Full name
• Age
• Telephone number
• Email address
• Your relationship to the nominee

The Â鶹ԼÅÄ will collect and process the following personal data about your nominee:

• Full name
• Age
• Telephone number
• Email address
• Nearest city/town/village relating to your nomination

If your nominee is aged under 18, we will also need to confirm parental/guardian permission. In this case we will request the name and telephone number of the parent/guardian.

We may also process special category data about your nominee depending on the content of your submission to us:

• Health related data
• Sexual orientation
• Race or Ethnicity data
• Religious or philosophical beliefs

Online and social media checks

The Â鶹ԼÅÄ will carry out background checks on those who are shortlisted, which consist of online and social media screening checks. We will use the personal data processed as part of background checks to verify you meet the eligibility criteria. Information returned as part of a background check may not rule you out of the awards, but non-disclosure of such information which is later discovered may result in your exclusion from the awards.

Who is the Data Controller?

The Â鶹ԼÅÄ is the “data controller” of your personal data. This means that the Â鶹ԼÅÄ decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the Â鶹ԼÅÄ has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data

The legal basis on which the Â鶹ԼÅÄ processes your personal data and special category data is the performance of its public task. The additional processing condition under which the Â鶹ԼÅÄ processes your special category data is substantial public interest based on statutory and governmental purposes. The Â鶹ԼÅÄ’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.

This is consistent with the Â鶹ԼÅÄ’s wider public purposes under its Royal Charter which states that, “the Â鶹ԼÅÄ should reflect the diversity of the United Kingdom both in its output and services. In doing so, the Â鶹ԼÅÄ should accurately and authentically represent and portray the lives of the people of the United Kingdom today... The Â鶹ԼÅÄ should bring people together for shared experiences and help contribute to the social cohesion and wellbeing of the United Kingdom.”

We also have a legal obligation to process the personal data of the winners in order to comply with relevant competition regulations.  

The legal basis on which the Â鶹ԼÅÄ processes personal data for the purposes of online and social media checks is legitimate interest. It’s Â鶹ԼÅÄ’s legitimate interest to protect our Awards and the Â鶹ԼÅÄ’s corporate brand reputation. We have carefully considered the impact on individuals and will not use your personal data where the impact overrides our interests. 

Sharing your personal data

The Â鶹ԼÅÄ works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the Â鶹ԼÅÄ and not independently of the Â鶹ԼÅÄ.

We may share personal data with a third party where required or permitted by law.

Retaining your personal data

Entrants’ personal data will be held for twelve (12) months after the date of submission.

Contributions that are broadcast and/or published will be retained and archived in perpetuity.

Other personal data from winning entrants and their parents/guardians will be retained for two (2) years for regulatory and compliance purposes.

Your personal data will be stored in the UK and the European Economic Area (EEA).

Your rights and more information

You have rights under data protection law:

• You can request a copy of the personal data the Â鶹ԼÅÄ stores about you.
• You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
• You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the Â鶹ԼÅÄ to refuse your request.
• In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
• You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the Â鶹ԼÅÄ’s Privacy and Cookies Policy at .

If you have a concern about the way the Â鶹ԼÅÄ has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) .

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.