Privacy Notice
Your trust is very important to us. This means the ΒιΆΉΤΌΕΔ is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.
Why are we doing this and how can you participate?
The ΒιΆΉΤΌΕΔ will collect your personal data for the purposes of collecting how you vote when participating in any online voting on the ΒιΆΉΤΌΕΔ website.
What personal data will the ΒιΆΉΤΌΕΔ collect and how will we use it?
The ΒιΆΉΤΌΕΔ uses your personal data to tally the votes and to ensure we meet regulatory compliance requirements when running our votes.
Personal data
The ΒιΆΉΤΌΕΔ will collect and process the following personal data about you:
- ΒιΆΉΤΌΕΔ Account identification
- Geographic location
- IP Address
- Your vote choice
Who is the Data Controller?
The ΒιΆΉΤΌΕΔ is the “data controller” of your personal data. This means that the ΒιΆΉΤΌΕΔ decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the ΒιΆΉΤΌΕΔ has the responsibility to comply, and to demonstrate compliance with, data protection law.
Lawful basis for processing your personal data
The lawful basis on which the ΒιΆΉΤΌΕΔ processes the personal data for the purposes of your vote choice activities is the performance of its public task. The ΒιΆΉΤΌΕΔ’s role is to act in the public interest and to serve all audiences with content which informs, educates and entertains, and to reflect the United Kingdom and its cultures and values to the world.
The lawful basis on which the ΒιΆΉΤΌΕΔ processes the personal data for regulatory compliance purposes is legal obligation.
Sharing your personal data
The ΒιΆΉΤΌΕΔ works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the ΒιΆΉΤΌΕΔ and not independently of the ΒιΆΉΤΌΕΔ. We currently use a third-party data provider to facilitate the online voting system.
We may also share personal data with a third party where required or permitted by law.
Retaining your personal data
The ΒιΆΉΤΌΕΔ will retain your personal data for a period of two (2) years following collection for audit purposes after which time it will be deleted.
Your personal data will be stored in the UK and the European Economic Area (EEA).
Your rights and more information
You have rights under data protection law:
- You can request a copy of the personal data the ΒιΆΉΤΌΕΔ stores about you.
- You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
- You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the ΒιΆΉΤΌΕΔ to refuse your request.
- In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
- You can request a copy of the personal data ΒιΆΉΤΌΕΔ stores about you.
- You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the ΒιΆΉΤΌΕΔ to refuse your request.
- You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.
You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the ΒιΆΉΤΌΕΔ’s Privacy and Cookies Policy at .
If you have a concern about the way the ΒιΆΉΤΌΕΔ has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) .
Updating this privacy notice
We will revise the privacy notice if there are significant changes to how we use your personal data.
Privacy Notice
FOR PUBLIC TELEPHONE VOTING (βVOTING PRIVACY NOTICEβ)
1. Introduction
72 Films Limited is committed to protecting and respecting your privacy and your personal information. This Notice explains how 72 Films Limited collects, stores, uses and shares personal data when you vote by telephone in connection with one of our programmes.
2. Who we are and how to contact us
72 Films Limited is the data controller responsible for your information. We’re a UK company (with company number 10075517) and our registered office address is at 1 Amwell Street, London EC1R 1UL.
If you have any questions about this Notice or want to exercise your rights, telephone us on 0203 876 7272 or email us at info@72 Films.com. You can also write to us at our registered office address. In either case, mark your letter/email “Data Protection”.
3. What information we use and what we do with it
We ask you for, and use, your personal information when you are placing a telephone vote in relation to our programmes. We use that information in a number of different ways, and the table below sets out what we do with your information.
Information we use
Name and telephone number To process your telephone vote for the programme that you are watching and communicating with you to perform that service.
How we use it
We may also use your personal details to count and cap votes as well as checking for irregularities and if necessary, for the processing of refunds. If we can’t take these details, we won’t be able to process your vote for the programme that you are watching.
Why we use it
To ensure that we provide a robust and reliable vote result to the relevant programme broadcaster.
4. The legal bases we rely on
- Legitimate interests
We share your contact details with the broadcaster, because it is our legitimate interest to deliver valid votes for both those who take part and for those who consume content based on those results and such use is not an unreasonable infringement on the rights and freedoms of the individual voters.
5. Who we share your information with
We’ll share your information with any associated 72 Films companies and the programme’s broadcaster. Your information may also be shared with our insurers, the programme’s insurers, regulatory authorities including OFCOM, and as required by law.
We also have a number of trusted suppliers who work on our behalf. They have to process your information in line with our instructions. One such supplier is Temple Interactive Media Limited who provide the telephony platform that is used for the public telephone vote.
In any event, whenever we share your information, we’ll make sure that the company we share it with keeps your information as securely as we do.
6. International transfers
It may be that the companies and suppliers we need to share personal information with are located outside the European Economic Area (EEA). The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway.
Where we do this, we will put in place appropriate contracts to ensure that any transfer of your personal data is lawful and that your information is appropriately protected. If you’d like more information about this, please let us know by contacting us at info@72Films.com, marking your email, “Data Protection”.
7. How long we keep your information
We don’t keep the personal information you provide when voting for longer than is necessary, and not for more than two years, bearing in mind the purposes for which it was collected and any applicable legal or regulatory requirements.
We take reasonable steps to ensure that personal data that we process is:
- Accurate and, where necessary, kept up to date;
- Is erased or rectified promptly where any inaccuracies are identified;
- Limited to the personal data reasonably required in connection with the purposes set out in this Notice;
- Kept for only as long as is necessary in connection with the purposes set out in this Notice, unless applicable law requires a longer retention period.
From time to time we may ask you to confirm the accuracy of your personal data.
8. Your rights
You have the right to ask us for a copy of the personal information we hold about you in accordance with the Data Protection Act 2018.
You can also ask us to correct or delete any inaccurate or out of date information we hold about you or restrict its use. Where we have relied on your consent to process information, you may, in certain circumstances, withdraw such consent.
In either case or if you have any questions or concerns about the information in this Voting Privacy Notice, please use the details at paragraph 2 to contact us.
You also have the right to complain to the Information Commissioner’s Office – for details go to: https://ico.org.uk/global/contact-us/
9. About this privacy notice
We may update this Voting Privacy Notice from time to time to reflect any changes to the way we collect, use or keep your personal information or to comply with any changes to the law or regulations. Check back from time to time.
February 2019.
